Public
Administration:
no margin
for error.

For public institutions, managing cultural heritage is not merely an operational matter — it is an institutional responsibility. Every intervention must be documented, traceable, and compliant with tender specifications. Since 1950, we have worked with public administration bodies with this awareness.

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Public bodies servedIn 76 years of activity across the entire national territory
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Tender complianceStructured documentation to meet every tender requirement

Public administration manages heritage that belongs to everyone. Whoever protects it must live up to the task.

State Archives, Municipalities, Provinces, Ministries, local health authorities, state universities, local government bodies: all of these institutions hold historical records, current archives, and cultural heritage that does not belong to them — it belongs to the community. The responsibility is both personal and institutional.

Tender specifications for archival management impose precise requirements: certified HEPA dust removal, movement traceability, verifiable reporting, adequate insurance coverage. This is not bureaucracy — it is the minimum guarantee that a public contracting authority must demand.

We have worked with public administration since 1950. We know the tender specifications, we know what contracting authorities require, and we build every intervention so that the resulting documentation is impeccable under review.

What we provide for public tenders

  • HEPA H14 certification for the extraction units (serial number + calibration date)
  • Photographic report before and after the intervention with GPS and time metadata
  • Work report signed by the operations manager
  • Technical and safety data sheets for the biocidal products used
  • Barcode inventory in open CSV/Excel format
  • All-Risk insurance policy specific to cultural heritage
  • Registration with the Register of Environmental Waste Managers (for special waste disposal)
  • Final technical report with post-intervention conservation status
  • Availability for hearings and inspection visits
Types of tenders

Where we operate in public tenders

Our services appear as mandatory or recommended provisions in various tender categories. Here are the main types in which we are qualified to participate as an economic operator.

Main category

Management and custody of public archives

Tenders for the multi-year assignment of archive management for local government bodies, ministries, and healthcare authorities. Includes periodic dust removal, storage, and reporting.

HEPA dust removalClimate-controlled storageReporting
Frequent category

Archive transfer during renovations

Tenders for relocating public archives during building works or office moves. Includes inventory, packing, transport, and relocation.

Barcode inventoryTransferPublic administration reports
Specialized category

Services for libraries and historical archives

Interventions on antique book collections, manuscripts, and parchments. Requires specific expertise in preventive conservation and ICRCPAL protocols.

Preventive conservationAntique materialICRCPAL
Healthcare sector

Healthcare records archiving

Management of medical records, medical and administrative documentation for local health authorities and hospitals. Includes GDPR compliance and controlled access protocols.

GDPR compliantControlled accessHealthcare authorities / Hospitals
Cultural sector

Transport for exhibitions

Handling of artworks for temporary exhibitions between public institutions. Includes fine art packing, nail-to-nail insurance, and dedicated courier service.

Fine art packingLloyd's insuranceDedicated courier
Multi-service

Integrated cultural heritage management

Multi-year contracts for the complete management of public institutions' heritage. A single qualified provider for all interventions on the collection.

Multi-year contractAll servicesGuaranteed SLA
Institutions

Who we work with

Municipalities and Provinces

Historical archives, civil registry records, land registry documentation, current archives.

Ministries and central government

Ministerial documentation, state historical archives, central archival collections.

State Archives

Historical documentation of national significance, antique collections, parchments, maps.

State universities

Academic archives, university library collections, administrative documentation.

Healthcare Authorities

Medical records, administrative documentation, historical hospital archives.

Public museums

Permanent collections, photographic collections, research archives, exhibition material.

Professional associations

Historical archives, membership registers, disciplinary and administrative documentation.

Social security institutions

Social security case file archives, historical documentation, pension fund records.

Our services for public administration

Every service, designed for public administration

Operatore Porcacchia Egidio seleziona volumi antichi su scaffale
Mandatory in public tenders

Dust Removal and Sanitization

HEPA H14 certified. Complete documentation for public tender specifications.
Svuotamento scaffalature archivio durante un trasferimento
Barcode traceability

Archive and Library Transfer

Documented chain of custody. Inventory in open format for the client.
Depolveratura manuale di volumi antichi su scaffalatura storica
Trattamento Certificato

Environmental Sanitization

MiC-certified biocide treatments, with full technical documentation for every tender and inspection.
Get started today

Compliance begins
with a conversation

Tell us about your current situation. We'll tell you what's missing to be compliant, which tenders you could pursue, and how we can support you — before you even sign any contract.

Request a public administration consultation